Meetings

Make Your Next Meeting Count

PJAdvisors, Inc's professional staff can assist your company throughout the entire event planning process.

Request a Proposal

Project Evaluation


PJAdvisors, Inc. will help you determine and evaluate the most effective way of accomplishing your program objectives.

Phase I - Conference Site Negotiations


PJAdvisors, Inc's experienced negotiators will secure the best rates for your event. We have negotiated services which incur no cost to our clients, including:

  • Conference or Event Site Selection & Venue Contract
  • Multi-city Searches
  • Conduct Site Inspections
  • Hotel Site Selection
  • Finalize Vendor Contracts
  • Demographic Analysis of Area
  • Phase I Services incur no cost to clients (Minimum 200 total room nights)

Phase II - Project Management and On-site Planning


  • Develop Budget and Timeline for Program
  • Setup Secure Online E-Commerce Registration
  • Collect and Process Conference Fees
  • Set up Attendee Database
  • Design Customize Web site
  • Secure Offsite Venues
  • Develop Creative Food and Beverage Functions
  • Negotiate Audio/Visual Contracts
  • Create and Manage Room Block
  • Design and Coordinate Printed Materials
  • Conduct Telemarketing to Increase Attendance
  • Conduct Telemarketing for Sponsor Funding
  • Dynamic Speakers
  • Incentive Awards and Gifts
  • Coordinate Generation of Master Account
  • Coordinate All Meeting Room Setups
  • Provide Customized Name Badges
  • Negotiate Ground Transportation Services
  • Meet & Greet Services
  • Coordinate Materials and Exhibit Setups for Speakers, Sponsors, and VIPs

Pricing


Customized Pricing Plan

  • Each project is priced according to the services requested